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1. #3files in excel for mac 2016 pivot tables in depth how to#
2. #3files in excel for mac 2016 pivot tables in depth download#

To format the Percent of Grand Total column, click the second Sales field’s (Percent of Grand Total) drop down and choose Value Field Settings. STEP 5: Notice that the Percent of Grand Totaldata is in a decimal format that is hard to read: STEP 4: Select the Show Values As tab and from the drop down choose % of Grand Total.Īlso change the Custom Name into Percent of Grand Total to make it more presentable. Click OK. STEP 3:Click the second Sales field’s (Sum of SALES2) drop down and choose Value Field Settings STEP 2: In the ROWS section put in the Sales Month field, in the COLUMNS put in the Financial Year field and in the VALUES area you need to put in the Sales field twice, I explain why below: STEP 1:Insert a new Pivot table by clicking on your data and going to Insert > Pivot Table > New Worksheet or Existing Worksheet STEP 5: Now you have your Pivot Table report showing the Average Sales values per Region for each year: STEP 4:Now that your Pivot Table is set up, you need to Right Click in any of the Table values and choose Summarize Values By > Average STEP 3: You will now need to drag and drop the Fields in the different areas of your Pivot Table If you decide to put the Pivot Table in an Existing Worksheet, you will need to select the location by pressing the red arrow, choosing the cell where you want your Pivot Table to be placed, and then pressing the ENTER key twice to confirm. If you choose a New Worksheet it will place the Pivot Table in a brand new worksheet (e.g. In the Choose where you want the PivotTable report to be placed, you can either choose a New Worksheetor an Existing Worksheet. STEP 2:This will bring up the Create Pivot Table dialogue box and it will automatically select your data`s range or table. STEP 1: Click in your data and go to Insert > Pivot Table Then you can choose from the many different formats, like Number, Currency, Percentage, or Custom. You can easily format the values simply by Right-Clicking on a value and choosing Number Format. You may need to drag and drop this field from the PivotTable Fields and into the Row/Column Labels area to confirm that it is Grouped. The SALES field may not be evident that it is Grouped, especially if it is not selected in the Row/Column labels. Sometimes you will need to locate the Table that has the Grouped values. STEP 3: Drop in the SALES field in the Values area once again STEP 2: Drag the Count of SALES out of the Values area and let go to remove it STEP 1: Right Click on the Grouped values in the Pivot Table and choose Ungroup: When you drop in the same Values field in the Values area, you will also get a Count of… Sales) in the Row/Column Labels and then you Group it. Let’s say that you put a Values field (e.g. STEP 4: Drop in the Values field (SALES) in the Values area once again STEP 2:Go over to your Pivot Table, click on the Count of…. STEP 1: You will need to enter a value or a zero within this blank or text formatted cell(s)

#3files in excel for mac 2016 pivot tables in depth how to#

Have a look at the following tutorials that show you how to locate blank cells.įind Blank Cells In Excel With A Color EXCEL FIX: We get the annoying Count of Sales below:

#3files in excel for mac 2016 pivot tables in depth download#

This usually happens when you download data from your ERP or external system and it throws in numbers that are formatted as text e.g. Pretty stupid but that’s the way it thinks.Īlso if you have a cell that is formatted as Text within your Values column, then it will also cause it to Count rather than Sum. So if you have at least one blank cell in a Values column, Excel automatically thinks that the whole column is text-based. A Values field is Grouped within your Table. There are “text” cells in your values column within your data set orģ. There are blank cells in your values column within your data set orĢ.

Well, there are three reasons why this is the case.ġ. The no1 complaint that I get is “Why do my values show as a Count of rather than a Sumof ?”